Office Manager

Key Responsibilities:

• Supervise and lead a team of administrative staff, including receptionists, administrative assistants, and clerical personnel.
• Oversee daily office operations, including managing schedules, coordinating meetings, and handling inquiries from staff and external parties.
• Maintain office supplies inventory, place orders, and ensure adequate stock levels are maintained for efficient office functioning.
• Manage office facilities, including equipment maintenance, repairs, and vendor contracts for services such as cleaning and maintenance.
• Develop and implement office policies and procedures to ensure compliance with company standards and regulations.
• Assist with budget management, expense tracking, and financial reporting for office-related expenses.
• Coordinate office events and activities, such as staff meetings, training sessions, and employee recognition programs.
• Serve as a point of contact for building management, security, and other external service providers to address facility-related issues.
• Handle confidential and sensitive information with discretion and maintain security protocols to protect company assets.
• Collaborate with department managers and senior leadership to support cross-functional initiatives and projects.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience in office management or a similar administrative role, with demonstrated leadership and supervisory skills.
• Strong organizational and multitasking abilities, with the ability to prioritize tasks and manage competing demands effectively.
• Excellent communication and interpersonal skills, with the ability to interact professionally with staff at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Knowledge of office equipment and systems, including phone systems, printers, and copiers.