Office Manager

Key Responsibilities:

  • Supervise and lead a team of administrative staff, including receptionists, administrative assistants, and clerical personnel.
  • Oversee daily office operations, including managing schedules, coordinating meetings, and handling inquiries from staff and external parties.
  • Maintain office supplies inventory, place orders, and ensure adequate stock levels are maintained for efficient office functioning.
  • Manage office facilities, including equipment maintenance, repairs, and vendor contracts for services such as cleaning and maintenance.
  • Develop and implement office policies and procedures to ensure compliance with company standards and regulations.
  • Assist with budget management, expense tracking, and financial reporting for office-related expenses.
  • Coordinate office events and activities, such as staff meetings, training sessions, and employee recognition programs.
  • Serve as a point of contact for building management, security, and other external service providers to address facility-related issues.
  • Handle confidential and sensitive information with discretion and maintain security protocols to protect company assets.
  • Collaborate with department managers and senior leadership to support cross-functional initiatives and projects.

Requirements:

  • Bachelor’s degree in Business Administration, Management, or a related field.
  • Proven experience in office management or a similar administrative role, with demonstrated leadership and supervisory skills.
  • Strong organizational and multitasking abilities, with the ability to prioritize tasks and manage competing demands effectively.
  • Excellent communication and interpersonal skills, with the ability to interact professionally with staff at all levels.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
  • Knowledge of office equipment and systems, including phone systems, printers, and copiers.
Job Type: Full Time
Job Location: Dubai

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